Sell HVAC company data to AI companies

Why AI companies want HVAC company data right now

Some of the most practical uses of AI today are in the office of a service business: booking calls, dispatching the right technician, quoting a replacement, chasing an unpaid invoice, renewing a maintenance plan before it lapses. AI companies are training systems to do this work, and they need real examples of how it is done – including the busy week in July when half the calls are no-cool emergencies.

An HVAC company's records show exactly that. A call becomes a job, a job gets dispatched and rescheduled, a technician recommends a replacement, an estimate is sent and followed up, and the result lands in accounting. Those steps are logged in your field service platform, discussed in email and chat and filed in shared folders – years of operational history that never reaches the public web.

HVAC sits in the faster-deals group right now: offers tend to sit toward the lower end of a band, but deals close quickly. Demand shifts with the market, so this can change.

What carries the value

The five core systems used by your office team carry most of the value, together with the field service platform that runs dispatch and billing.

Three or more years in these systems is the baseline; five or more is better. A company that switched platforms – say from FieldEdge to ServiceTitan – still has a full record as long as the old system's history is accessible. Leaving a whole core system out lowers the offer.

Typical starting size and how to count

HVAC deals typically start from about 50 office staff, and bigger teams get bigger offers. Companies with 100 or more people working in the office systems receive the largest.

Count office staff, not technicians: customer service reps and call takers, dispatchers, service and install managers, comfort advisors and sales, purchasing and warehouse coordinators who work in email and the platform, accounting, HR, marketing and leadership. A company with 200 technicians and 30 office staff is sized on the 30. Multi-trade companies – HVAC with plumbing and electrical – count their shared office team. Internal communication should mainly be in English.

What is never part of a deal

Sensitive content is filtered inside each system rather than by dropping whole systems:

• Card numbers and payment details are never part of a deal, including card data stored with the field service platform's payment processor.
• Customer personal details – names, addresses, phone numbers, emails, gate codes and access notes – are filtered from jobs, tickets and email.
• HR and payroll content – technician personnel files, pay, licenses and background checks – is excluded.
• Records the company doesn't own – such as data held by a franchisor or a manufacturer's warranty portal – are not the company's to license and are assessed case by case.
• Location and tracking data from GPS or fleet tools is reviewed separately and is not part of a standard deal.

This describes how things generally work today, not legal advice. Every company and every deal is unique, which is why each case is reviewed on its own. For how privacy law fits in, see data privacy and AI training.

What companies typically receive right now

Smaller companies in high-demand industries are quoted individually. These are indicative ranges from what we see in the market right now, not offers – the real number comes in a written offer after a review, and depends on your industry, years of history, which systems are included and demand at the time.

HVAC companies tend to land toward the lower end of their band, but deals close faster because the records are consistent and quick to review. Long history across all five core systems moves a company up within the band. The data value estimator gives a first estimate in about two minutes.

How a deal works

1. You describe the company – office headcount, platforms and years of history. No data is uploaded.
2. We review ownership, fit and demand, and reply within 48 hours on business days.
3. You approve a written offer and agreement, or say no. Nothing is shared before you approve.
4. Filtering and delivery. Customer, payment and HR details are filtered inside each system, the agreed records are delivered and payment is made.

Deals move fastest when a decision maker can sign within about two weeks of the first call. By default the license is non-exclusive and limited in scope, time and use, and your company keeps ownership of its records. It costs nothing to be reviewed. More on how it works. For the full picture across industries, see how to sell data to AI companies.